## Using Automatic Replies in Microsoft Outlook Microsoft Outlook includes an Automatic Replies feature, often called the "Out-of-Office" function. This tool helps users send automatic responses to incoming emails when they are unavailable. ### Key Features - Allows setting different automatic replies based on the source of incoming messages. - Enables specification of distinct replies for colleagues inside the organization and for external contacts. - Supports scheduling the period during which automatic replies are sent. ### Practical Usage Tips To set up automatic replies: 1. Go to the File tab and select **Automatic Replies**. 2. Choose "Send automatic replies" and set your message. 3. Optionally, configure different replies for internal and external recipients. 4. Set a custom range for the replies to be active or leave it indefinite. ### Benefits Utilizing automatic replies improves communication by informing senders about your absence, expected return, or providing alternative contacts. This feature is essential for managing expectations during periods away from email. > "Automatic Replies (Out-of-Office) lets you create customized responses so email senders know you’re temporarily unavailable." *** Microsoft Outlook’s Automatic Replies streamline managing communications during absences, offering tailored messaging and scheduling flexibility.

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